---
status: accepted (builds on ADR-0055, ADR-0059)
---

# Bulk Document Download builds one capped, best-effort Download Package per request

Users need to pull the documents held in `uploaded_files` for many properties
at once — per property, the latest file of each **Document Type** — as a single
archive, without clicking through the UI file by file. The request is initiated
in the front end, can span a hand-picked set of properties or one or more whole
HubSpot projects (by project code), and finishes with a link emailed to the
requester (ADR-0059).

`uploaded_files` links to a property by `uprn` **or** `landlord_property_id`
(both nullable) and has **no `property_id`** column; `file_type` (the Document
Type) is itself nullable; and files live across arbitrary buckets
(`s3_file_bucket` per row).

## Decision

**A request produces exactly one Download Package: a ZIP of one folder per
property, each holding the latest file of each Document Type — built
best-effort, size-capped at the trigger, on the app-owned-task + attach-mode
lane (ADR-0055).**

- **Trigger & lifecycle (ADR-0055).** The **front end** creates the app-owned
  `tasks` row and writes the **selection config** —
  `{project_codes?: str[], landlord_property_ids?: str[], portfolio_id?: int}` —
  into `tasks.inputs` (TEXT/JSON, FE-owned), then calls the FastAPI route with
  **only the `task_id`**. A large selection therefore never travels in an HTTP
  body. The route **reads the selection from `tasks.inputs`** and resolves it to
  the distinct `landlord_property_id` set — the **union** of every property in
  the named HubSpot `project_codes` (read from `hubspot_deal_data`, where the
  project↔property grain lives) and the hand-picked `landlord_property_ids`.
  `landlord_property_id` is the selection key throughout because
  `uploaded_files` is matched on it (it has no `property_id`). At least one of
  the two must be provided; `portfolio_id` is optional and used only to name the
  package. The route then caps the set, resolves the recipient email from the
  authenticated user (ADR-0059), **pins the resolved recipe**
  (`landlord_property_ids`, `recipient_email`, `package_name`) onto **one
  pre-created `sub_task`'s `inputs`**, and drops one SQS message (`task_id`,
  `sub_task_id`). The new `applications/bulk_document_download` Lambda runs in
  **attach mode**, reading that recipe from the sub_task; `TaskOrchestrator`
  owns status + roll-up. (`task.inputs` = the FE's selection; `sub_task.inputs`
  = the backend's resolved recipe.)
- **One package = one sub_task, streamed.** No fan-out. A Download Package can
  be **several GB**, so it is never held whole in memory: each document is read
  from its own `s3_file_bucket`, written into an on-disk ZIP in `/tmp`, and
  released; the finished archive is **multipart-uploaded from disk**
  (`S3Client.upload_file`). The Lambda's ephemeral storage (`/tmp`) is raised
  accordingly (up to 10 GB) — see Consequences. One artifact, one URL, one
  email.
- **Selection cap at the route.** Reject `> N` properties synchronously with a
  legible "narrow your selection" error (property count, not a document/byte
  query — cheap, no S3 on the hot path). A `/tmp` size budget inside the Lambda
  is a backstop that fails the sub_task with a clear reason if a pathological
  selection still overflows. `N` starts at a conservative, tunable value.
- **Matching via `hubspot_deal_id`, bridged through `hubspot_deal_data`.** The
  selection is a set of `landlord_property_id`s, but `uploaded_files` is matched
  on **`hubspot_deal_id`**: in practice no upload source populates
  `uploaded_files.landlord_property_id` (pashub, magic plan and the audit
  generator set `hubspot_deal_id`; ECMK sets `hubspot_listing_id`), so the
  worker joins `uploaded_files → hubspot_deal_data (on deal_id) → landlord_property_id`
  and takes the property identity from the bridge, not the file row. **Coverage
  limitation:** files linked *only* by `hubspot_listing_id` (ECMK) or `uprn` are
  not reached; extending the bridge to those keys is a follow-up. Property
  display info (the folder name) is enriched from the property record
  (`repositories/property/`).
- **Layout.** One folder per property named by human-readable **address**
  (hubspot-enriched), with `landlord_property_id` appended for uniqueness;
  inside, one file per Document Type = the newest by `s3_upload_timestamp`.
  Rows with a **null Document Type are skipped** and listed in the run output.
- **Best-effort failure contract.** Build from whatever resolves. Skipped
  properties (no documents) and skipped null-type files are recorded in
  `sub_task.outputs`. The run **fails only** on an infrastructure error
  (S3/DB/zip/upload/email) or when the whole selection yields **zero
  documents**. The email carries an "N properties, M documents, X skipped"
  summary.
- **Delivery — both channels.** The presigned URL (60-minute expiry) and the
  skip-summary are written to `sub_task.outputs` (the FE already polls task
  status and can show the link) **and** emailed (ADR-0059).
- **A dedicated exports bucket.** Packages are written to a **separate
  `DOCUMENT_EXPORTS_BUCKET`**, not `DATA_BUCKET` — the generated archives are a
  distinct class of artifact (transient, user-facing, wide-read source but
  single-writer) and keeping them out of the shared data bucket keeps IAM and
  any future retention policy cleanly scoped to exports. No lifecycle rule is
  imposed on `DATA_BUCKET`. Retention on the exports bucket is an open decision
  (the packages are transient, so an expiry is likely warranted, but it is left
  to a follow-up rather than baked in here).

## Considered options

- **Fan out into per-batch sub_tasks / multiple ZIPs** (like the modelling
  run). Rejected: the user would receive N links / N emails and "the download"
  would stop being one file; the capped-single-package model keeps the artifact
  and the notification singular.
- **Cap on resolved document count / bytes.** Rejected for v1: it adds
  synchronous DB + S3 HEAD work to the trigger and couples the route to the
  packaging logic; a property-count cap is cheap and predictable.
- **Strict "all-or-nothing" packaging.** Rejected: one unreadable row or a
  property with no documents would deny the entire package; best-effort +
  reporting matches "include documents and properties where they exist".
- **Match on `landlord_property_id` directly.** Rejected once tested against
  real data: `uploaded_files.landlord_property_id` is unpopulated, so a direct
  match returns nothing. `hubspot_deal_id` (bridged via `hubspot_deal_data`) is
  the key that upload sources actually set.
- **Match on `uprn` / `hubspot_listing_id` as well.** Deferred: `hubspot_deal_id`
  covers the bulk of sources; add `uprn`/`listing_id` to the bridge if a source
  keyed only by those needs including.

## Consequences

- New DDD pieces: `applications/bulk_document_download/` (thin handler +
  trigger body), `orchestration/bulk_document_download_orchestrator.py`,
  packaging rules in `domain/`, a `hubspot_deal_id`-bridged query on the
  uploaded-file repository that returns a small `PropertyDocument` read-model
  (so the orchestrator never names `infrastructure.postgres.*`), a
  `generate_presigned_url` + multipart upload on `S3Client`, and the email
  port/adapter from ADR-0059. The only `backend/` touch is the trigger route.
- The stored, pinned `property_id` set makes a run reproducible even if the
  portfolio changes between trigger and execution.
- `N`, the Lambda's ephemeral-storage (`/tmp`) size, and its memory are tunable
  knobs, not load-bearing invariants. `/tmp` must be raised beyond the 512 MB
  default (up to 10 GB) to hold a multi-GB archive — a new terraform knob on the
  shared Lambda modules, backward-compatible (every other Lambda keeps 512 MB).
- A **new S3 bucket** (`DOCUMENT_EXPORTS_BUCKET`) is provisioned for the
  packages, with its own IAM (single-writer, presign-read). Its retention policy
  is a deliberate follow-up, not set here.
- Because matching bridges through `hubspot_deal_data`, a file is only reachable
  once its deal has a `hubspot_deal_data` row (and the file carries that
  `hubspot_deal_id`). Populating `uploaded_files.landlord_property_id` at upload
  time, or closing the `uploaded_files.property_id` gap, would let matching drop
  the bridge without changing the package model.